McKinley Memorial Library

Use of the Auditorium

• Who Can Use the Auditorium

• Guidelines for Meeting Room Use

• Fees and Liabilities

• Applications

• Reservation and Cancellations

• Publicity

Who Can Use the Auditorium

The facilities of McKinley Memorial Library are available for public gatherings of a non-profit, civic, cultural, or educational character when not being used for library-related activities.

1. All meetings and programs must be free and open to the public

2. Fund raising events are not permitted unless sponsored by the Library or Friends of the Library.

3. Meetings planned by a company to promote, advertise, or leading to the sale of its products and services are not permitted.  Employee orientation and training programs are subject to Board of Trustees approval.

4. The Library Board of Trustees reserves the right to review any or all applications and may demand sufficient time to make proper investigation before granting approval.

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Guidelines for Meeting Room Use

1. Programs may not interfere with library operations.

2. Refreshments may be served, but no alcoholic beverages are allowed.

3. The library cannot be responsible for setting up or taking down chairs or tables.

4. Groups using the Auditorium may rearrange furniture, but must return the room to its original condition when finished.   Waste should be placed in the proper receptacles and the Auditorium left clean.   The Library reserves the right to charge a fee if facilities must be cleaned.

5. Smoking is prohibited in the Auditorium.

6. The Library cannot supply storage space.

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Fees and Liabilities

1. Use of the Auditorium is free during hours the library is open.

2. Advance arrangements must be made for use of facilities after library hours.  Fees vary from $50-$150 depending on the size of group and time required.

3. Payment of fees for education courses conducted by established educational institutions are subject to Board of Trustees approval.  Consideration cannot be assured unless applications is received in time for presentation at a Library Board of Trustees meeting--at least 1 month prior to meeting room use.

4. Payment shall be made for any damage to or loss of library property.

5. The Library is not liable for injuries to people or damage to property or organizations using the Auditorium.

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Applications

Request for the use of the Auditorium shall be made at least one week in advance and the application form shall be filled out and signed by an officer of the organization.  Applications may be rejected and previously granted permission may be withdrawn for violation of Library rules or conduct inconsistent with Library rules and regulations.

Reservations may be made by telephone.  However, one week prior to the scheduled meeting, an official representative of the group must apply in person at the Library to complete the Auditorium Reservation Form.

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Reservation and Cancellations

1. Reservations for regularly scheduled meetings will be accepted no more than 3 months in advance.  One time programs or meetings will be scheduled no more that a year in advance.

2. The Library reserves the right to limit the frequency of use of its facilities.

3. The needs of the Library take precedence over other groups.  The Library reserves the right to cancel prior meeting room reservations with at least 48 hours notice, or in case of emergency (snow closing, etc.)

4. Groups may cancel their reservations at any time and should notify the Library as soon as possible.

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Publicity

1. The name, address or phone number of McKinley Memorial Library may not be used as the official address or headquarters of any organization except those affiliated with the Library.

2. The use of a meeting room by a non-library group shall not be publicized in such a way as to imply Library sponsorship of the group's activities.

To apply or for further details regarding the use of the Auditorium, contact the Director of the Library.

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10/01/07